Work Experience In Office Document Processing

Uploading and distributing is the basic function of the office. All kinds of documents such as sending and receiving, reading, filing, inquiring and so on have naturally become a core work of this department.

First, select the software products suitable for the unit.

Today, with the popularization of computers, the use of appropriate computer software for the management of official documents will undoubtedly improve the work efficiency and reduce the intensity of work.

Processing software, such as: Century archives management system, Beijing archives management system, flying dragon office, receiving and distributing documents and archives management integrated system, etc., these systems have their own strengths. The key is to select products suitable for the use of our units. After trial comparison, we choose Feilong office receipt and file management integrated system. The main feature of flying dragon office is that when filing or registering documents, there is no need to consider the filing of files, such as whether to file or enter files, etc., when files are centralized archived, it is only necessary to input corresponding receipt or serial number, which will be pferred to corresponding files, which will make document processing easier. At present, many documents can be found on the Internet.

At the same time, Feilong office also has a unique design in printing. It can modify the printing format any time. The Wendeng book can be printed continuously, and each page can be printed at the end.

Two, daily

Order is the first rule of heaven, and good order results in efficiency.

An American research institution conducted a survey of 200 large companies, and found that employees spend 6 weeks a year looking for things that are scattered.

In practical work, we often see that some staff members turn out all the information of the file cabinet, and turn around several times before they can find the required documents, which means wasting time and energy.

I think office work is especially easy to waste time looking for things.

To quickly find the required documents reflects a person's good working quality.

All kinds of documents are stored in accordance with certain rules, and a small amount of time is spent ahead of time, but eventually we will gain a lot of time and energy. This requires us to develop this good working habit.

When our company does not use the file management software, the files that are not in the files are stored in separate boxes, so that the scope of the files is reduced naturally.

After using the file management software, we have carried out a reform on the custody of the files before entering the file. All documents are sorted according to the serial number of the collection (line) and no longer be classified. When searching for documents, we first check the required documents by computer software according to the conditions, and then check the Wendeng book by collecting the serial numbers of the documents.

If it is stored in this department, the paper document can be quickly found according to the serial number of the receipt.

Three, the pmission of documents must distinguish responsibilities.

If the leader wants us to find a document and we can't find it, we can't explain that the document is kept by that department. This is very embarrassing.

The pfer of daily documents in large departments is based on the signature. But in my practical work, I find that some units have omitted some necessary links due to their busy work, resulting in unclear responsibilities.

For example, at the end of the year, departments will hand over documents for one year to the office for archiving and sorting. Many units do not have the energy to check whether the documents are missing or check the documents handed in again.

In this case, if we can not find a document in the archives in the future, we will not be able to explain why the document is missing.

So how to solve this problem? Under the condition of official document handwork, this is indeed a thorny problem, but in the case of computer management, it becomes much easier.

The following is an introduction to our approach to this problem. Here is an example of using Feilong office as an example.

1, collect documents from different departments, remove files that are not worth preserving, and then organize and pack the files according to the rules of filing.

2. Based on the file of the box, the input operation is carried out in Feilong office. When entering, only the input and output serial numbers of the documents can be entered, and the corresponding documents can be pferred out.

3, after all documents are entered, the deleted files will also be entered into the file, but a file box should be set up separately for them.

4, in Feilong office, collect and check the text data separately, and query the conditions to select the files that are not entered in a certain year. This kind of document is the documents that have not been handed in by various departments, print out the documents that are inquired into, and check the documents signed in the Wendeng book book to confirm that these documents are stored in that department respectively.

5, collect documents that have not been submitted to departments and file them in a supplementary volume form.