Principles Of Document Processing

Official documents are widely used in various types of national institutions and other social organizations, including political parties, people's organizations, enterprises and institutions.

Around the process of forming and producing official documents, there exist official document processing activities, which are related to state organs and other social organizations, namely, organs and all kinds of staff at all levels. This basic activity constitutes an important part of public affairs activities. It creates documents and provides the basis and conditions for producing practical results.

One is political.

Official business is about affairs of state or collective.

This makes official document processing activities aimed at creating, processing, and storing official documents for the purpose of improving and obtaining the necessary functions of documents, which is more directly and directly becoming an integral part of national management and management, and is therefore highly political.

The political nature of document processing requires that we should attach importance to and strengthen the building of personnel, so that all staff involved in the handling of official documents have good political quality and professional ethics. We must establish a strict working system to ensure that all work steps are rigorous and meticulous, and we must establish an effective confidentiality mechanism to ensure the security of confidential documents.

The two is auxiliary.

Document processing is an integral part of public affairs. It is also a way of solving the problems of Public Affairs (mainly for national management).

This makes official document processing a supplementary activity in national management work. It is not an orderly functional activity itself, but it can provide necessary information to all kinds of management function activities (organization, command, decision, supervision and control, coordination, etc.), in such a special way, to create conditions and provide possibilities for the effective operation of these activities.

Therefore, the auxiliary nature of official documents requires us to establish the concept of system management, deal with the relationship between official documents and business activities from the perspective of overall optimization, strengthen the skill level of document processing, adhere to the principle of centralized and unified management, strengthen effective control over the process of official document processing, and overcome the tendency of all kinds of ways.

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The three is technical.

The process of document processing almost has the same history as the history of human civilization. Repeated practice has made people constantly understand the objective laws, and gradually formed and accumulated effective experience and applied knowledge, procedures, methods and techniques. Especially in modern society, with the continuous discovery, invention and practical application of various scientific principles and technical rules, the related management techniques and information technology have been adopted by official document processing work, thus making this work gradually become a technical activity composed of many specific categories of technology.

Its technology requires that these activities must remain relatively stable under the premise that they can meet the objective needs, including the procedures, systems, methods, institutional settings, personnel division of labor, etc., which are not suitable for frequent changes, so as to ensure that the staff can master and apply various technologies and promote the improvement of work quality and efficiency.

This is the stability of official document processing.

Therefore, the technical requirements of official documents require us to conscientiously follow the laws of technology, constantly learn and apply new technologies, pay attention to professional construction and raise the level of professionalism. We should pay attention to maintaining the necessary stability of document processing procedures, systems, methods, institutional settings and personnel division.

It can be seen that document processing is a specific activity, specific procedure, specific content and form of activity. In order to ensure this activity orderly and effective, it must conform to its inherent characteristics.

The principle of legality refers to the integration and standardization of document processing activities through laws, regulations, rules and regulations, and standardizing and systematization of handling methods, procedures, behaviors and standards, and in accordance with the law, obeying the law and eradicating illegal acts in the official document processing activities, and fighting all illegal acts.

The specific requirements are:

First of all, we need to make full use of legislation so as to ensure that documents can be processed according to law and system.

Secondly, we must stick to the law and act in accordance with the law. We should strictly abide by the law in the handling of official documents, regardless of the content or form of documents, regardless of the criteria or methods and procedures.

Thirdly, we must strictly enforce the law, persist in fighting all illegal activities, and effectively resist all illegal activities.

Finally, we must resolutely correct and punish illegal acts in accordance with the law, and establish effective supervision mechanisms so that all kinds of violations can be found and corrected in time, and punished accordingly.

In dealing with official documents, it is necessary, necessary and feasible to adhere to the principle of legality.

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The principle of seeking truth from facts

Seeking truth from facts is also an important criterion for dealing with problems. It is also an important part of the principles of dealing with documents. The principle of seeking truth from facts is that everything should start from reality and solve practical problems. The handling of official documents must have a clear and practical purpose. We should fully solve the objective reality and actively solve practical problems. No matter in any case, no matter whether it is right or wrong, we must never make fictions in official documents, and can not conceal the true meaning of things. We must decide the truth of the documents in a realistic way. This is determined by the socialist quality of our public service organs.

The principle of total quality

Quality refers to the degree of quality of document handling activities. The principle of total quality refers to the optimization of all factors, processes and quality of document processing.

It is in this sense that the quality of documents must be pursued in order to eliminate all errors and omissions.

Prescription principle

In dealing with official documents, we must have a high sense of time, deal with all kinds of affairs in a timely and timely manner, act quickly and effectively, do not keep up official documents, do not delay the handling of affairs, and grasp the opportunity in time to ensure that documents can be handled in a timely and effective manner.

Principle of centralization and unification

We must accept unified leadership, follow the unified document handling system, undertake unified document processing operations, play a role and achieve the maximum degree of unification as far as possible so as to achieve the goal of handling official documents well.

Party and government division of labor principle

In the process of official document processing, we should clarify the different responsibilities of the ruling party's organization and administrative organs so that they can do their work well within their respective jurisdiction.

Confidentiality principle

It is the most basic requirement for official document processing personnel, and we must be conscious of not losing secrets and not divulge secrets.

If we do not say what we should not say, we should not ask, do not casually pfer the documents to others, and resolutely fight against all kinds of leaks.

Simplification principle

Concise, simple and powerful things are efficient and reliable affairs. This is easier to master. The simple structure makes up fewer parts of the celestial body and makes smaller mistakes. Therefore, it is more reliable and can guarantee the creation of good quality.

In short, only by conscientiously studying and mastering the basis of document processing can we better apply it to practical work, serve our country and serve the whole society.